ATOP Ltd is committed to fully complying with the General Data Protection Regulations May 2018
All personal information will be handled in accordance with the above to ensure that individuals are protected from misuse of personal details and that any information is handled appropriately and within the individual’s rights
Why do we collect information from you?
ATOP Ltd is a third party information processor in the Disabled Students’ Allowance process.
This means that we gather and processes relevant identifiable information on behalf of and to the specifications of DSA data controllers. The data controller will always be the funding body who administers your DSA, which is also likely to be in a joint data controlling agreement with the governmental department or responsible party who’s role it is to administer the allowance.
Examples of DSA data controllers:
We are passed, collect and process sufficient information from and about you to write a detailed report for DSA data controller. This informs them how DSA funds should be allocated for you.
We have advised relevant DSA data controllers that we are required to have a data sharing agreement with them. However, our data sharing status is largely implied by our relationship and function.
We only collect information from students who have been approved access to Disabled Students’ Allowance by the DSA data controller.
What information do we collect?
Note: For some disabilities or medical conditions (or other reasons relating to personal safety and welfare), it may be necessary to enter into a bespoke information agreement with you. If you feel it is essential that certain information in our care is redacted or limited, please let us know. We will always advise you if the information you wish to limit will impact on your ability to progress through the DSA process, or access DSA funds.
How long do we keep your information?
The DSA data controller may ask us to complete follow on work at any point during your academic course, or follow on academic courses.
Consequently, we need to hold your data:
Who might we share your data with?
We will provide a copy of your completed DSA report to the funding body who is your DSA data controller. We will seek your permission for this
What are your rights?
For further information on how your information is used, how ATOP Ltd maintains the security of your information and your rights to access information that ATOP Ltd holds on you, please contact firstname.lastname@example.org
You may invoke the right to erasure, or the right to be forgotten by contacting us at: email@example.com
Note: Invoking the right to erasure or the right to be forgotten with ATOP Ltd will only result in action in relation to information we hold on you. It will not extend to the DSA data controller, other DSA third party data processors or your university. We will ask the scope of your request upon receipt, and will advise you if further action is necessary. Similarly, if you invoke the right to erasure or the right to be forgotten with the DSA data controller, ATOP Ltd. data may not be included in the request.
INVOKING THE RIGHT TO ERASURE OR THE RIGHT TO BE FORGOTTEN MAY COMPLICATE SUBSEQUENT ACCESS TO DSA FUNDING, OR CHANGE THE SCOPE AND RANGE OF DSA SUPPORT THAT CAN BE AGREED. WE WILL ADVISE YOU FURTHER ON THIS AS NECESSARY.
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